Creating a travel itinerary can feel like putting together a fun puzzle. With Google Sheets, you can add all the pieces, like travel budget, in one place, ensuring your travel plan is well-organized and easy to share and adapt.
Step 1: Set Up Your Google Sheets Document
First, open Google Sheets and create a new document. Name it something you’ll remember, like ‘Travel Itinerary.’
Step 2: Outline Your Itinerary Structure
Think about what information is important for your trip. Typical categories include:
- Flight
- Plans
- Place
- Hotel
- Notes
Label each column with these categories across the top row of your Google Sheet, adding or removing any that suit your needs.
Step 3: Fill in Fixed Details
Enter details set in stone, like your flight times, hotel bookings, and any events you have tickets for. Put these in the relevant categories and dates you’ve created. This anchors your schedule with the ‘must-dos’.
Step 4: Add Links
Hyperlink the details in your itinerary to websites for tickets, maps, or menus. If you have reservation numbers or confirmation codes, include those in the Notes section for easy access.
Google Sheets makes it a breeze to get input from everyone on the trip. Click the ‘Share’ button in the upper right corner and invite your travel buddies to view or edit the itinerary. Collaboration helps ensure everyone is on the same page.
Step 6: Add Images
It would be best if you and your travel buddies had an idea of what the place looks like. With that, you can add images of the tourist spots or places you plan to visit.
You can easily do that with FileDrop, our Google Sheets add-on. It allows you to insert images with a simple drag-and-drop interface directly in your Google Sheets cells.
Get a copy of the free Travel Itinerary Template for Google Sheets.
Adding Visual Guides with FileDrop
Adding pictures to your itinerary can make it more engaging and helpful, especially when identifying landmarks or venues. FileDrop (https://getfiledrop.com/) is a handy tool for inserting images directly into your Google Sheets. Here’s how to enhance your travel sheet with images:
Step 1: Install FileDrop
You can download the FileDrop add-on from the Google Workspace Marketplace. Once you have it, it will appear in the ‘Extensions’ tab in Google Sheets.
Step 2: Upload Your Images
Navigate to the FileDrop sidebar in your spreadsheet. Click Extension > FileDrop > Start FileDrop, then the Upload tab to add an image from your computer or the Drive tab to get one from your Google Drive.
Step 3: Insert Images into Cells
Once your files are uploaded, you can easily insert these images into any cell in your spreadsheet. This could be pictures of places you plan to visit or maps.
Make sure that you set the image settings to “Image in cell.” To do this, you only need to click on the Settings icon.
Step 4: Reuse and Manage Images
If you need to use the same image again, FileDrop’s Library tab remembers your recently uploaded photos. You can insert them into other cells or spreadsheets without re-uploading them.
Final Thoughts
Creating the perfect travel itinerary with Google Sheets and FileDrop makes trip planning easy and exciting. With all your plans, confirmations, and inspirational images in one place, you’ll be ready for a smooth trip.
Make sure to create a travel packing list to save you a lot of time when packing your bags.
Frequently Asked Questions
Can I access my Google Sheets travel itinerary offline?
You can access Google Sheets offline by enabling offline mode in your Google Drive settings. However, you’ll need to set this up while you’re online. Once offline mode is enabled, you can view and edit your sheets without an internet connection, and changes will sync once you’re back online.
You can install the Google Sheets app, it will be handy to have it on your phone.
Can I print my itinerary using Google Sheets?
You can print your travel itinerary directly from Google Sheets. Adjust your print settings to ensure your itinerary prints out exactly how you want it, whether on one page, in landscape mode, or with specific columns or rows included.
