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How to Manage College Applications with Google Sheets

How to Manage College Applications with Google Sheets

Applying to college can be overwhelming. You have to keep track of deadlines, essays, recommendation letters, and so many other things. Luckily, Google Sheets can become your organizational lifesaver during this hectic time.

Step 1: Set Up Your Google Sheets

First, log in to your Google account and go to Google Sheets. Create a new blank spreadsheet with a clear title, like “College Applications Tracker.”

Set Up Your Google Sheets

Step 2: Create Columns for Information Tracking

Consider the information you need to track for each college application in your blank spreadsheet. Here are some common columns to include:

  • College Name
  • Application Deadline
  • Application Platform
  • Online Access (if any)
  • Essay Required: Yes/No
  • Recommendation Letters
  • Transcripts Sent
  • Application Fee
  • Status
  • Notes

Create Columns for Information Tracking

Step 3: Input Application Details

Now that your columns are set up, start inputting the data. Enter every college you are considering or plan to apply to. Be thorough with the details for each application element or requirement listed in your columns. The more detailed your entries, the better.

Input Application Details

Step 4: Utilize Data Validation

Google Sheets can automatically help you visualize tasks that require attention. For instance, you can use data validation to highlight approaching deadlines or status.

Select the desired column, then click Insert and ‘Dropdown.’

Utilize Data Validation

Set format options such as “Y” or “N” and choose green or any of your preferred colors.

Set format options

Step 5: Share Your Sheet for Feedback

If you have mentors, counselors, or family helping with your college application process, sharing your Google Sheet with them can be incredibly beneficial. Click the “Share” button at the top right of the sheet, enter their email addresses, and choose if you want to grant them editing or viewing permissions.

Share Your Sheet for Feedback

Step 6: Update Regularly

Keep your sheet updated regularly. After completing a task related to your college applications, such as sending transcripts or finishing an essay, go to the respective cell in your sheet and update it immediately. This practice keeps the tracker accurate and helpful.

Get a copy of the free College Application Tracker template.

Video Tutorial

 

Final Thoughts

Using Google Sheets to manage your college applications can significantly streamline the chaotic application process and lower stress levels. With its flexibility, shareability, and customizability, you’re set up for a smoother path to keeping track of college application components, deadlines, and requirements.

Frequently Asked Questions

How can I share my college application tracker with my parents or counselor without giving them editing rights?

When you click the “Share” button in Google Sheets, you can enter the email addresses of the people you wish to share the document with. Before sending the invite, choose “Viewer” from the dropdown menu. This setting allows them to see the document without making any changes.

How can I back up my Google Sheets college application tracker to ensure I don’t lose data?

Google Sheets automatically saves your work in Google Drive. However, for extra security, you can manually back up the file by downloading it to your computer or another storage device. Click on File > Download, and choose your preferred file format for the backup (e.g., .xlsx, .ods, .pdf).