Collect, share and automate client documents
Upload forms, secure PDF links, visual tables and Google Sheets automations. One login, one client list, one set of folders.
Five tools that stop documents falling through the cracks
Most teams stitch this together from a form builder, a file-sharing link, a spreadsheet and a lot of chasing emails. FileDrop is all of it, sharing one login, one client list and one set of folders.
Upload Forms & File Requests
Branded request pages and drag-and-drop forms. Clients upload without creating an account.
Learn more →PDF Sharing & Links
Send a proposal or report as a tracked link. Password, watermark, expiry and per-viewer analytics.
Learn more →Tables
A visual database for images, products, assets and everything clients have sent you.
Learn more →Automations
Turn Google Sheets and Drive into a workflow engine — without writing a line of code.
Learn more →Google Workspace Add-on
Drag files straight into Sheets cells, run batch operations and extract text with OCR.
Learn more →Watch a file request go out — and come back
A walkthrough of the part that costs your team the most time: asking clients for documents, and getting them without sending a single follow-up email.
The video player is only embedded once you press play.
Ask once. FileDrop does the chasing.
Build a request page in minutes, send it to one client or two hundred, and watch the checklist fill itself in. No logins, no 25 MB email limits, no attachment named final_FINAL_v3.
- ✓Automatic reminders and follow-ups — FileDrop nudges whoever has not replied, so you do not have to.
- ✓Bulk request campaigns — send the same checklist to your whole client list in one go.
- ✓Your logo, your colours, your address — forms live on a custom form address that looks like you, not us.
Send the proposal. See who actually read it.
Stop emailing 30 MB attachments that get stuck in spam filters. Share one branded link per document, control exactly what viewers can do with it, and get a read receipt that is worth something.
- ✓Password, expiry and email-verified access — decide who opens it and for how long.
- ✓Watermarks, blocked download and print — share sensitive work without losing control of it.
- ✓Swap the file, keep the link — publish v2 without re-sending a single email.
Everything clients sent you, finally in one view
Submissions, images, products and assets in a visual database that shows thumbnails instead of filenames. Publish any table as a public catalogue page when a client asks to see the collection.
- ✓Image-first rows — built for the things spreadsheets handle badly.
- ✓Fed straight from your forms — every submission becomes a row, automatically.
- ✓Public catalogue pages — share a table as a browsable page, on every plan.
The busywork that starts after the file arrives
A file lands, and then someone renames it, files it, updates a spreadsheet and tells the team. FileDrop does that part. Automations run on Sheets and Drive; the Workspace add-on puts files, images and OCR right inside your spreadsheet.
- ✓Triggers and actions, no code — new row, new file or a schedule, then notify, move, create folders or back up.
- ✓Scheduled Google Sheets backups — a safety net that runs itself.
- ✓OCR and batch tools — pull text out of scans and images in bulk, straight into cells.
Four jobs, one platform
The document problem looks different in every office. The fix is the same: one branded link, an automatic chase, and everything landing where it belongs.
Marketing agencies
Get brand assets out of the client’s head and into your folders — then share the work back as a link you can track.
- Collect logos, copy and photos at kick-off
- Send decks as tracked, watermarked links
- See who opened the proposal, and when
Accountants & bookkeepers
Turn the year-end document chase into something that runs without you sending a single follow-up email.
- Bulk-request one checklist from 200 clients
- Automatic reminders until the file arrives
- Everything filed in Drive by client name
HR & people ops
Onboarding paperwork, signed policies and ID documents, collected before day one and without a portal login.
- Candidates upload with no account
- Signature and file-upload fields on one form
- Sensitive documents behind email verification
School administration
Permission slips, enrolment forms and parent uploads — one branded link per class instead of a folder of email attachments.
- One request page per class or year group
- Reminders to the parents who have not replied
- Responses tracked in a table, not an inbox
It plugs into where your files already live
Nothing has to move house. FileDrop drops into the storage, spreadsheets and chat tools your team already opens every morning.
- ✓Store — route uploads straight into Google Drive, Dropbox or OneDrive.
- ✓Organise — push responses into Google Sheets, Airtable or Excel.
- ✓Get told — notifications in Slack, Microsoft Teams or Google Chat.
- ✓Build — automations, plus a developers API and webhooks for the rest.
Client documents deserve better than an email attachment
FileDrop is built and hosted in Europe, on infrastructure you can name, under rules you can point your legal team at.
Encrypted end to end
TLS 1.3 in transit and encryption at rest, on every plan including the free one.
EU data residency
Hosted in Germany by Hetzner. Built in the EU by HeadwayApps since 2022.
GDPR, CCPA, CASA
Privacy compliance documented in the open, plus a Google-verified security assessment.
Access you control
Passwords, email-verified access, link expiry, blocked download and print, watermarks.
From HR teams, agencies and workshops
“As a people operations associate on an HR team, this extension has been a lifesaver when it comes to having to implement new software systems for my organization.”
“This makes it phenomenally easy for my team and I to keep docs and data all in one place.”
“We manufacture industrial mixers, we are trying to reduce the amount of paperwork laying around in the workshop. It is working great for us.”
“FileDrop is awesome! I’m using it to upload a lot of storyboard frames in a spreadsheet. This app greatly reduces the time to do that.”
“Most beautiful way to drop files in any Google-related docs. And PDF.”
“I had a specific need and it worked perfectly for that.”
Do my clients need an account to send me files?
No. Anyone with your link can upload — no sign-up, no Google account, no app to install. They open the page, drop the files, and you get them. That is the whole point.
What do I actually get on the free plan?
All five tools, forever, at smaller volumes: 1 upload form with 25 responses a month, 200 MB of storage, 2 tables, 10 automation runs a week and 50 add-on uploads. No credit card, no trial clock.
Where is my data stored?
In Germany, on Hetzner infrastructure. FileDrop is built and run in the EU by HeadwayApps, and has been since 2022. Encryption is TLS 1.3 in transit, and we publish our GDPR, CCPA and CASA positions in full.
Can I use my own domain and remove your branding?
Yes. FileDrop branding comes off on Pro and above. Links on your own domain, plus team admin and seat assignment, are on Business+ and Max.
Does it work if we do not use Google Workspace?
Yes. Forms, PDF links and tables are a standalone web platform, and you can route uploads to Dropbox or OneDrive instead. The Sheets add-on and the Sheets automations are the parts that need Google.
How do the reminders and follow-ups work?
You set an interval and a maximum number of nudges. FileDrop emails only the people who have not responded yet, and stops the moment their files land. Pro includes 500 requests and reminders a month, Business+ 1,000 and Max 5,000.
Stop chasing documents. Start collecting them.
Set up your first request page in about five minutes. The people sending you files will not need to install, sign up or learn anything.