Sort and Filter Data in Google Sheets

How to Sort and Filter Data in Google Sheets

Going through each of the numbers you have on file is easy. I mean, you’re not trying to record or analyze it.

It might be overwhelming to look at, but that’s just it, numbers. But if you’re trying to understand what your data is trying to tell you, well that’s a different case.

You have to find a way to organize it and see what it’s trying to say, just like reading a story and understanding the meaning between the lines.

When it comes to spreadsheet applications, Google Sheets stands out as a powerful tool for organizing and analyzing data.

Whether you’re managing financial records, tracking project progress, or compiling survey results, efficient data sorting and filtering are crucial for gaining meaningful insights.

In this blog, we’ll go over the various ways to sort and filter data in Google Sheets, helping you streamline your workflow and make the most of this multifaceted platform.

Sorting Data

Sorting data in Google Sheets is a straightforward process that allows you to arrange information in a logical order. Here’s how you can do it:

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Select the Range

  • Highlight the range of cells you want to sort.

Open the “Data” Menu

  • Navigate to the “Data” menu at the top of the screen.

Choose “Sort Range

  • Click on “Sort range” to open the sorting options.


Select Sorting Criteria

  • Choose the column by which you want to sort the data. You can sort in ascending or descending order.


Apply the Sort

  • Click “Sort” to apply the chosen order to your selected range.

This process is invaluable for arranging data alphabetically, numerically, or by date, providing a clearer view of your information.

Filtering Data

Filtering data in Google Sheets allows you to focus on specific subsets of information, making it easier to analyze and draw conclusions. Follow these steps to filter your data:

Select the Range

  • Highlight the range of cells containing your data.


Open the “Data” Menu

  • Navigate to the “Data” menu.

Choose “Create a Filter

  • Click on “Create a filter” to add filter options to your headers.


Apply Filters

  • Once filters are added, you’ll see small filter icons in your header cells. Click on these icons to choose specific criteria for filtering.
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Customize Filter Criteria

  • Customize your filter criteria based on text, numbers, dates, or specific conditions.


View Filtered Data

  • After applying filters, only the data meeting your criteria will be visible, offering a more focused perspective.


Advanced Filtering

Google Sheets also provides more advanced filtering options for users who need to apply multiple conditions simultaneously. To access this feature:

Open the “Data” Menu

  • Navigate to the “Data” menu.


Choose “Create a Filter

  • Click on “Create a filter” to add filter options to your headers.

Use “Filter Views

  • Click on “Filter views” and select “Create new filter view” to set up more complex filtering scenarios.


Video Tutorial

To Summarize

There’s a reason why organizational skills are deemed crucial when it comes to work skills.

Aside from making it presentable, it also gives clarity and clearly defines what are the things to work on, as well as what to prioritize and what is urgent.

For efficient data management and analysis, taking advantage of Google Sheets’ sorting and filtering data can save you time, gain clearer insights, and present information in a more organized and comprehensible manner.

By mastering these features, your workflow will undoubtedly enhance your ability to harness the power of Google Sheets for data organization.

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