A Secure Data Room for your Google Drive Folders

Create a Virtual Data Room in 15 minutes or less

Fastest virtual data room setup for short-term projects.

Pick a Drive folder and share it as a branded virtual data room(VDR). Each person gets their own link, opens files right in the browser, and you see who viewed which file and for how long. Your files stay in Google Drive.

  • Google Docs, Word, PDF
  • Dynamic watermarks on documents
  • Esignatures
  • Sign NDA to access
  • Download control
  • Secure links
  • Invite only-access
  • Analytics

 

Create a data room
Included in the Business and Teams plans.

From Drive folder to data room

  • 01 Pick a Google Drive folder
  • 02 Add a password, NDA or watermark
  • 03 Send each person their own link
  • 04 See who opened what, page by page
The room syncs with Drive, so people always see the latest version of every file.

WORKS WITH

Built around the Google tools you already use

Rooms read your folders straight from Google Drive, so there is nothing to move or re-upload.

Google DriveAny folder in My Drive
Shared drivesTeam folders work too
Google Docs, SlidesOpened in the browser as PDF
Google SheetsViewing, plus activity export
GmailSend invites from your own address
WP
Word, PowerPoint, ExcelPreviewed in the browser
FileDrop SignSigned NDAs before entry
Drive updatesChanges show up in the room

Google Drive, Docs, Sheets, Slides and Gmail are trademarks of Google LLC. Word, PowerPoint and Excel are trademarks of Microsoft.

HOW IT WORKS

Share a folder and keep control of it

Rooms read your folder straight from Google Drive. Nothing gets copied into another storage service, and when you add or edit a file in Drive, the room updates by itself.
01 · CONNECT

Pick a Drive folder

Choose any folder from My Drive or a shared drive. Its subfolders come along, and new or edited files appear in the room automatically.
02 · PROTECT

Decide who gets in

Add participants by email or from a CSV. Each person gets a personal link, confirmed by an emailed code on every new device. Add a password, an expiry date or a signed NDA on top.
03 · TRACK

See what they read

Follow every visit, file view and download, with the time spent on each page. Export the activity to CSV or Google Sheets.
CASA Tier 2 certifiedCASA Tier 2 verifiedAnnual independent security audit
GDPR & CCPACompliance documented in the open
Made in the EUHosted in Germany by Hetzner
EncryptedTLS 1.3 in transit, encrypted at rest
Your Drive, your filesDocuments stay in your Google account
No AI trainingClient documents are never read or reused

WHO IT'S FOR

For anyone who shares sensitive files outside the company

Rooms suit teams that already keep their documents in Google Drive and need to know who opened them, without moving everything to a separate data room service.

Startup founders

Raising a round and sharing the pitch deck, financial model and cap table with investors.

Fund managers

Raising a fund and giving prospective LPs the fund deck, track record and LPA in one place.

Deal teams and M&A advisors

Running due diligence for a sale, an acquisition or an investment with buyers and their advisors.

Sales teams

Sending proposals and contracts to buyers, and following up as soon as they open them.

Lawyers, accountants and consultants

Giving each client a private, branded place for their documents, with no account to create.

Finance and leadership teams

Preparing for an audit or an IPO, and sharing filings and financials with banks and counsel.

Rooms work with Google Drive, including shared drives. Folders in Dropbox or OneDrive aren't supported.

WHAT'S INSIDE

Everything you need to share a folder with confidence

Personal links

Every person gets their own link, so you know exactly who opened what.

Device verification

An emailed code on every new device makes a forwarded link useless.

Signed NDAs

Visitors sign with FileDrop Sign before entry. You keep the signed PDF and audit record.

Watermarks

Show the viewer email, IP and time on every page, and stamp downloads too.

Download control

Allow or block downloads per room, and let people save a folder or the whole room as a zip.

Page-level analytics

See who visited, which files they opened and how long they spent on each page.

Alerts and daily digest

Get an email on first open, after each visit, or as one digest a day.

Your brand and domain

Run rooms on your FileDrop subdomain or your own domain, with your logo.

Instant revoke

Switch a room or one person off and their access stops immediately.

USE CASES

Start from a template made for the job

Pick a starting point when you create a room. It fills in access, downloads, watermarks and alerts for you, and you can change any setting before the room goes live.

Startup fundraising

Share your deck and diligence files with investors, and see who keeps coming back to the numbers.

Invite onlyView onlyWatermarkedNDA

Raising a fund

Give prospective LPs your fund deck, track record and LPA, and follow their interest through the raise.

Invite onlyView onlyWatermarkedNDA

Mergers & acquisitions

Run diligence with buyers and advisors from a numbered index, with each person limited to two devices.

Invite onlyView onlyNumbered indexNDA

Due diligence

Organize every diligence document in a numbered index, and let reviewers download what they need.

Invite onlyDownloads onWatermarkedNDA

IPO preparation

Work through filings and audited financials with banks and counsel, stamped Strictly confidential.

Invite onlyView onlyWatermarkedNDA

Sales

Share proposals and contracts with buyers, and get an email the first time each one opens the room.

Request accessDownloads onOpen alerts

Client portal

Keep documents for clients and partners in one place, under your logo and on your own domain.

Invite onlyDownloads onYour branding

Something else

Start from a blank room and choose the access, downloads, watermarks and alerts yourself.

Your settings

Templates marked NDA remind you to attach one from your NDA library. You upload your own agreement once and reuse it in any room.

NDA BEFORE ENTRY

Require a signed NDA before anyone sees a file

Add your NDA once and reuse it across rooms. Visitors sign it with FileDrop Sign before the room opens, and you keep the signed PDF with its audit record.
  • One signature covers every room that uses the same NDA
  • Change the NDA and everyone signs the new version on their next visit
  • NDA signatures don't count toward your monthly signature requests
Set up an NDA

Example: a fundraising data room

Share the pitch deck, financial model and cap table from one Drive folder. Each investor gets their own link and signs your NDA on the way in.
When an investor spends twenty minutes on the model, you see it in the room’s analytics and in your daily digest email.
CONTROL EVERY COPY

Watermarks, download controls and instant revoke

Turn downloads on or off for each room. In a watermarked room, pages show the viewer’s email, IP address and time, and PDFs and Google files download with the watermark stamped in. Switch a room off and every link to it stops working at once.
Create a room

Built for sharing outside your company

Rooms run on your FileDrop subdomain or your own domain, with your logo. Participants don’t need a Google or FileDrop account, and they never see who else has access. You can message everyone in a room from the app.
Watermarks discourage copying. They can’t stop someone from taking a screenshot.
COMMON QUESTIONS

Data room FAQs

Which files can people view?

PDFs, images, Word, PowerPoint and Excel files, and Google Docs, Sheets, Slides and Drawings open in the browser viewer. Other files can be downloaded when you allow downloads.

Do participants need an account?

No. They open their personal link and enter a code sent to their email the first time they use a new device.

How many rooms and people can I have?

Business includes 5 rooms with up to 100 people each, and each room holds up to 1,000 files. Teams includes 50 rooms with up to 500 people each, and each room holds up to 5,000 files.

Where are my files stored?

In your Google Drive. FileDrop reads the folder with your permission and keeps short-lived, encrypted previews. It doesn’t keep copies of your original files.

Can people download everything at once?

When downloads are allowed, participants can download a folder or the whole room as a zip file, or pick several files at once.

Which plans include Rooms?

Business and Teams. If you move to a lower plan, your rooms are archived rather than deleted, and they open again when you upgrade. See FileDrop pricing.

Ready to open your first data room?

Pick a Drive folder and have it shared in under a minute.
Create a room