ai in google sheets

The Ultimate Guide to Use AI inside Google Sheets with FileDrop

Using AI in Google Sheets can increase your productivity exponentially. Whether you’re dealing with complex formulas or seeking innovative solutions, AI streamlines your Google Sheets workflow with ease.

Are you tired of spending hours thinking about the best formulas for your spreadsheets? Maybe you don’t feel creative and you need to solve a Google Sheet problem? You can now access the ChatGPT AI directly from your Google Sheet sidebar.

Introducing FileDrop, a powerful Google Sheets add-on that works as a file manager for your Google Sheets, Docs or Slides but does so much more. It gives you access to a suite of AI tools powered by ChatGPT making managing data in Google Sheets more efficient and productive.

You can install FileDrop from here and experience the synergy of Google Sheets with AI for smarter, faster data management.

Why AI Functions Matter

Before we delve into the specifics of FileDrop’s capabilities, let’s underscore the importance of AI functions.

AI encompasses a spectrum of skills designed to replicate and enhance human intelligence, utilizing advanced algorithms, data processing, and machine learning techniques.

AI functions in Google Sheets are not just features; they’re your partners in productivity, problem-solving, and data mastery. As you explore the possibilities, you’ll find that they bring a touch of intelligence to your spreadsheet world, making your tasks more efficient, enjoyable, and future-ready.

FileDrop’s AI Features for Google Sheets

Now, let’s explore how FileDrop seamlessly integrates these advanced AI functions into your Google Sheets workflow. With FileDrop you can use AI in Sheets without any setup or API keys. Use AI prompts from the sidebar of your Google Sheets or with our AI functions.

Sheets AI Sidebar

The Sheets AI Sidebar is your command center for editing and manipulating data, generate formulas, create text, and do other creative tasks.

Whether you are a free user or exploring our paid versions, you get 5 credits per month to unlock the full potential of AI functions. For detailed information on pricing, feel free to explore it here.

filedrop ai sheets sidebar

Get started with the Sheets AI Sidebar

Step 1: Enable AI Functions

  • Click on the Extensions Bar.
  • Navigate to FileDrop > Start FileDrop.

Step 2: Access Settings

  • Click on the Settings Tab.
  • Locate the bar that reads “Enable AI & Features” and click on it.

enable ai

Step 3: Navigate Sheets AI Sidebar

  • Return to the Extensions Bar.
  • Choose FileDrop > Sheets AI.
  • Input the command that you want, and once done, you can insert it to the cell of your choice.

Do take note that only 5 commands can be given each month for a free user.

How to write a Google Sheets formula with AI

write formula sheets ai

With the help of the FileDrop’s Sheets AI sidebar you can easily use natural language as a prompt to generate any Google Sheets formula. Just write what you want to achive and the AI will reply back with the correct formula. In the video below you can see a few examples of creating formulas using AI with just a few words.

  1. First formula: calculate revenue in cells
  2. Label the discount if it’s high, moderate or no discount based on cell data
  3. Classify if price is cheap or expensive based on data
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We added a free tool to our website, the Google Sheet formula generator. This is free tool, powered by AI, that will give you the best answer in seconds.

Explain Formulas with AI

Aside from generating formulas based on your needs, AI can also help explain formulas that confuse you. Just like ChatGPT and Bard, FileDrop offers such convenience as well!

Let’s say you want to understand how a specific function works, and you have this as a formula,

=MAP(B2:C10, LAMBDA(t, ROUND( CONVERT(REGEXEXTRACT(t,”’\d+”),”C”,”F”))&”F”))

Now, instead of searching online or opening another tab, you can use the FileDrop Extension. Go to Extensions > FileDrop > Sheets AI, put in the formula, and boom! The Extension explains the formula for you.

This means you don’t have to jump around or look for help elsewhere. With FileDrop’s AI, understanding formulas becomes quick and easy, right in your spreadsheet.

Video Tutorial

Troubleshoot Formulas With AI

If you’re not sure whether you’ve used the correct formula or not, FileDrop has your back! It can check and confirm if you’re using the accurate function or not, so you don’t have to go back and forth checking where you got it wrong!

Consider this scenario: You have data in column A, and you want to count the cells within a specified range that meet a specific condition. You try this formula:

=COUNTIF(A1:A10, >50)

But all you get is an ERROR! Frustrating, right? You’re unsure what’s missing. That’s when FileDrop steps in.

Simply navigate to Extensions > FileDrop > Sheets AI, input your formula, and watch the magic happen.

FileDrop generates the correct formula, saving you valuable time and sparing you from the frustration of trial and error. It’s a straightforward solution to ensure accuracy in your formulas without the guesswork.

Video Tutorial

General AI function: GPTAI

GPTAI introduces a versatile function that seamlessly integrates into individual cells, offering flexibility for your specific needs.

Examples of what you can do with the GPTAI function:

  • Generate tweets
  • Create Hashtags
  • Make captions or any short descriptions

So, next time you’re in your Google Sheets and a creative block hits, turn to GPTAI. It’s not just a function; it’s your creative companion, ready to make your spreadsheets a tad more intelligent and a lot more fun.

Video Tutorial

Step 1: Input Names

  • Open your spreadsheet and locate Column A.
  • Type in the names you want to generate tweets (e.g., Elon Musk, Bill Gates, Jack Ma) in Column A.

Step 2: Enter GPTAI Function

  • In the column to the right (e.g., Column B), adjacent to the names you just entered, input the following function:

=GPTAI(“write a tweet about “&A1&”, include hashtags”)

  • Replace “A1” with the cell reference where the first name is located.

Step 3: Observe Automatic Tweet Generation

  • After entering the function, you’ll see a tweet automatically generated beside the Name column.
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Step 4: Adaptability of GPTAI

  • Appreciate the flexibility of GPTAI by customizing the input within the function to suit your specific needs. This allows you to create dynamic and personalized content effortlessly.

Step 5: Extend Functionality to Other Names

  • To apply the same function to other names in the list, simply drag down the box where the function was initially placed. This duplicates the function for each subsequent name, ensuring consistency across the dataset.

Step 6: Save Values as Text

  • Once all names have been assigned the GPTAI function, proceed to save all generated tweet values as text.
  • Navigate to Extensions > FileDrop > Save All Values As Text.
  • This step efficiently preserves your generated content for future use.

Extract data AI function: GPT_Extract

Adding to the suite of indispensable AI functions is GPT_Extract, a powerful tool designed to extract specific information effortlessly.

This feature eliminates the need to manually sift through words or sentences to find the data you require.

Video Tutorial

Step 1: Encode GPT_Extract Function

  • In your spreadsheet, identify the column containing the information you want to extract (e.g., names in Column A).
  • Encode the GPT_Extract function in the adjacent column. For extracting names, use the following format:

=GPT_EXTRACT(“extract name from “&A1&”, return the result without the other text”)

  • Adjust “A1” to match the cell reference where the targeted information is located.

Step 2: Adaptability of GPT_Extract

  • You can customize the function to extract various types of information based on your specific needs. Replace the word “name” in the function with other parameters like “email address” for different extraction requirements.

No longer do you need to manually scour through data; let GPT_Extract do the heavy lifting for you.

Analize Data AI Function: GPT_Analyze

Now, let’s delve into the advanced capabilities of GPT_Analyze, a function that combines the strengths of both GPTAI and GPT_Extract, offering a comprehensive solution for nuanced data processing.

It’s a versatile tool that not only extracts specific information but also provides a deeper understanding beyond the confines of pre-defined queries.

Video Tutorial

Step 1: Input Data

  • You can input the data that you want, let’s say, at box A1. For example, I chose an article about Elon Musk.

Step 2: Encode GPT_Analyze Function

  • In a cell where you want the analysis results, input the GPT_Analyze function. For example:

=GPT_ANALYZE(“analyze the sentiment in “&D2&”, return only positive, negative, mixed”)

Step 3: Customize Function

  • Feel free to customize the words within the function to align with your preferences or analysis requirements.

Final Thoughts

FileDrop’s AI features redefine the way we work with spreadsheets, making them not just tools for data entry, but intelligent companions that enhance our analytical capabilities.

The AI Sidebar, GPTAI, GPT_Extract, and GPT_Analyze collectively empower you to navigate the vast sea of data with ease, turning your spreadsheet tasks into collaborative and insightful experiences.

So, are you ready to take your spreadsheet game to the next level?

Embrace the power of AI with FileDrop and transform the way you work with data in Google Sheets.

Start exploring FileDrop today and witness the transformation in your workflow – because with the right tools, the possibilities are endless.

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