Send One PDF to 50 People: Track Every Copy Easily

Picture this: you’ve got one document — a script, a contract, a policy, a set of event tickets — and it needs to go out to dozens of people individually.

Not as one link everyone shares, but as their own link, so you can tell who’s opened it, revoke access for just one person if you need to, and know exactly whose copy is whose if something goes wrong.

Until now, that meant uploading the same file over and over, giving each upload a name you’d forget in a week, and scrolling through a dashboard full of identical filenames trying to remember which link belonged to whom.

Four new things fix that. Here’s what’s new in our PDF Hosting tool, and how to actually use it.

Give every copy a name you’ll recognize

The most basic problem first: if you share the same file with ten people, your dashboard used to show ten identical rows — script-final-v3.pdf, script-final-v3.pdf, script-final-v3.pdf — with no way to tell them apart without opening each one.

Now, any share can have a Display Title. Open a link’s Edit page, give it a name — “Sarah Jones — Crew Copy,” “Acme Corp Contract,” whatever makes sense to you — and that name shows up everywhere: your main dashboard list, the “Most Viewed” and “Expiring Soon” widgets, even the confirmation when you send an invite. No title set? You’ll still see the filename, exactly like before, so nothing changes unless you want it to.

And since search already looks at titles, descriptions, filenames, and IDs, a good name also means you can actually find a link again three weeks later.

💡 Takes 30 seconds per link. Do it once and never lose track of a share again.

Upload once, send to everyone — each with their own private link

This is the big one.

PDF Hosting → Send to multiple recipients.

Upload your document a single time, paste in a list of names (and emails, if you want to send automatically), and get back a completely separate, independently-trackable link for every single person on your list.

That last part matters more than it sounds like: each recipient’s link points to their own copy behind the scenes. If you need to shut off access for one person — because they left the project, or their copy leaked, or you just made a mistake — you can kill that one link without touching anyone else’s. Nobody else even notices.

How the recipient list works — one person per line, in whatever format is easiest:

Sarah Jones <sarah@example.com>
Mike Chen, mike@example.com
Alex Rivera
producer@example.com

No email? The name just becomes that person’s label. Got an email? Check “Email each recipient their link now” and FileDrop sends it for you the moment the batch is created (available on Pro plans and above) — or skip that and you’ll land on a results page listing every link next to its recipient’s name, ready to copy and paste wherever you need it.

Every setting you’d expect applies across the whole batch — expiration date, view limits, a passcode, whether the file can be downloaded, even requiring email verification before anyone can view it. And if you’re worried about leaks specifically, this is where it gets good:

Trace a leak back to exactly who it came from

On the Pro plan and above, you can turn on a watermark for the whole batch. On Business+, you can customize the watermark text with a {name} placeholder — something like:

Confidential — For {name}

FileDrop swaps in each recipient’s name automatically, so every single copy carries a visible, personal mark. If a copy ever turns up somewhere it shouldn’t, you’re not guessing — the watermark tells you exactly whose copy it was.

Anything the batch form doesn’t cover — custom branding, flipbook mode, tweaking one specific link after the fact — you can still change individually on any share, exactly like before. The bulk tool handles the “send this to fifty people” part; everything else works the same as it always has.

Keep hundreds of links organized in folders

Once you’re sending links in batches, you need somewhere to put them. Folders do exactly what you’d expect.

• Click + New folder above your link list and name it — “Crew,” “Cast,” “Producers,” “Q4 Clients,” whatever fits how you work.
• Click any folder to filter your list down to just what’s inside it. All and Uncategorised are always there too, so nothing you already have gets hidden.
• Got existing links to organize? Tick the checkboxes next to them and a bar pops up at the bottom of the screen with a Move to folder option.
• Creating new links? Both the single upload page and the multi-recipient page let you pick a folder right from the start — no need to move things afterward.
• Renaming or deleting a folder is one click (the pencil and trash icons next to the folder you’re currently viewing). Deleting a folder never deletes what’s inside it — everything just moves back to Uncategorised.

Folders are flat — no folders-inside-folders — which keeps things simple. For grouping by recipient type, project, or client, one level is all you need.

Ditch the random characters in your link

Every FileDrop account starts with a link like yourname-a1b2c3.filedrop.me — that random string at the end was never meant to be permanent, just a placeholder. Now you can actually change it.

Head to account settings → Custom Domain, and you’ll see a new Your FileDrop Link section right at the top. Type in the name you actually want, hit save, and that’s your new link.

A couple of things worth knowing:

• Nothing breaks. Any link you already sent out under your old name keeps working — it just quietly redirects to your new one. Nobody who has an old link will ever see a broken page.
• One change per week. Not a paid restriction — just enough friction that renaming stays a deliberate choice rather than something you accidentally cycle through.
• Your previous names are listed right there on the settings page, so you always know what’s still redirecting.

Want to go further and use your own domain entirely — docs.yourcompany.com instead of anything ending in .filedrop.me? That’s the Custom Domain feature just below, available on Business Plus and Max plans.

The quick version

For everything else PDF Hosting can do — access control, viewer options, analytics — see the full feature reference.

Give it a try, and let us know what you think.