Fires when one of your FileDrop forms gets a new response — or, if the form requires approval, when you approve one. The only source that doesn’t need a Google connection at all.
Setup
- Choose Form Submission as the source.
- Pick the form to listen to from your own forms. If you don’t have any forms yet, you’ll be prompted to create one first.
- Choose Fire when: a submission is received, or a submission is approved. “Approved” only applies to forms set up to require approval — it fires when you approve a response, not when it first comes in.
Uploaded-file links used in actions only open for someone signed into your workspace, so they’re best for notifying your own team rather than emailing them to people outside FileDrop.
Trigger
There’s only one: New form submission received, with the “Fire when” choice above as its only setting.
What’s available from a submission
Every submission gives you: the form’s name, the submitter’s email, the submission time, a submission ID, an approval status (for forms that require approval), and — most usefully — every field on the form, referenced by the exact label you gave it when building the form ({column:Field Label}). File-upload fields become download links.
Conditions
Filter by any field’s label (e.g. Email, Priority) or by the standard fields (Submitter Email, Approval Status). All the standard condition types are available — e.g. Priority equals High, or Email is not empty.
Actions you can use
Notifications (Email, Slack, Google Chat, Webhook), forwarding uploaded files (Send file), writing to a sheet (New row, Copy row, Move row), working with Google Docs (Create folder, Find/create Doc, Append Doc, Replace Doc), and Send invite — handy for chaining one form into another. See the actions guide for details.
Ideas
- Sync every submission to a sheet: New row action mapping fields with
{column:Field Label}. - Notify your team: Email or Slack action with the submitter’s details.
- Auto-reply to the submitter: Email action to
{submitter_email}or{column:Email}, with a condition that the email field isn’t empty. - Only sync approved responses: Fire when = approved, New row or Copy row action — so nothing reaches your sheet until you’ve reviewed it.
- Forward uploaded files: Send file action to an external processor.
- Chain into a second form: Send invite action, inviting someone (using an email collected in this form) to fill out a different FileDrop form.