Watches an entire Google Shared Drive (Team Drive) for new, changed, or removed files — useful when you want to react to activity across a whole team drive rather than one folder.
Setup
- Connect your Google account if you haven’t already.
- Enter the Shared Drive ID (from the Shared Drive’s URL in your browser — there’s no picker for this one) and give it a display name.
Saving takes a snapshot of everything currently in the drive; the automation starts reacting on the next change.
Triggers
| Trigger | Fires when |
|---|---|
| New file uploaded | A file appears anywhere in the drive that wasn’t there before |
| File modified | An existing file anywhere in the drive is changed |
| File deleted or removed | A file is deleted, trashed, or removed from the drive |
A Shared Drive can hold a lot of files, so very large drives may take a little longer to check on each pass than a single folder would.
Conditions
Same file-detail filters as Drive Folder: File name, File type, Owner, Writer, Reader, Modified by, Content text. Since a Shared Drive can span many contributors and file types, conditions matter more here than on a single folder — narrowing to one file type or one person’s uploads keeps notifications useful instead of noisy.
Actions you can use
Actions built around a Drive file are the most useful here: Copy/move file, Delete file, Convert to Doc. You can also send notifications (Email, Slack, Google Chat, Webhook), forward the file itself (Send file), work with Google Docs (Create folder, Find/create Doc, Append Doc, Replace Doc), log to a spreadsheet (New row), or send a Send invite. See the actions guide for details.
Ideas
- Team-wide upload alerts: New file trigger, Slack or Google Chat action posted to a shared channel.
- Consolidate by type or owner: condition on File type or Owner, Copy/move file action to gather matching files into one folder.
- Deletion audit trail: File deleted trigger, New row action logging
{file_name},{modified_by},{triggered_at}to a tracking spreadsheet.